Buying construction or agricultural equipment is only the first step. To avoid surprises, it is important to understand in advance what expenses await you in the first year of operation. This is especially true for the market of equipment from Europe with a guarantee , where the price may seem attractive, but the hidden costs are tangible. We will tell you what you should include in your budget so that the machine works stably and does not require urgent injections.

1. Diagnostics and preparation for operation

The first thing ownership begins with is checking the technical condition. Even if the equipment has already undergone pre-sale preparation, repeated diagnostics of special equipment before putting it into operation is a must. This can be either a stationary check or an on-site diagnostics of special equipment.

Possible expenses:

  • complete defect detection of units;
  • hydraulic system analysis;
  • electronics check;
  • calibration and software update.

The average cost of a comprehensive diagnostic is from 10,000 to 25,000 UAH, depending on the complexity of the car.

2. Scheduled maintenance and consumables

The first 12 months are at least two scheduled maintenance services. It is especially important to carry out the first maintenance after 250–500 engine hours — even for equipment that was considered serviced.

Mandatory points:

  • oil and filter change;
  • chassis maintenance;
  • cleaning radiators and checking the pressure in the cooling system;
  • adjusting control settings.

Costs can range from 15,000 to 50,000 UAH for each maintenance, depending on the type of equipment and the scope of work.

3. Reserve for unscheduled repairs

Even if you bought equipment in good condition, budget a reserve of at least 10-15% of the purchase price. This will allow you to continue working in the event of:

  • hydraulic pump failure;
  • failure of the electronic control board;
  • damage to attachments.

If the equipment is used in difficult conditions or on long shifts, it is better to increase this reserve to 20%.

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4. Insurance and accounting procedures

If the equipment is purchased by a legal entity or is used for government tenders, the following may be required:

  • insurance (comprehensive insurance, civil liability);
  • registration with government agencies;
  • technical expertise for compliance with safety requirements.

Additional costs – from 5,000 to 15,000 UAH depending on the region and category of equipment.

5. Adaptation to operating conditions

If the equipment is imported, especially equipment from Europe with a guarantee , it may not be adapted to Ukrainian conditions. It is worth considering in advance:

  • installation of additional filters and radiators;
  • replacing the oil with one of suitable viscosity;
  • conversion to local electrical system or climate control.

These costs vary, but can range from 3 to 10% of the price of the car.

6. Training and operating costs

A new type of equipment almost always requires operator training. Some models require certification or internal training. It is also important to consider:

  • fuel and lubricant costs;
  • rent or purchase of special tools;
  • storage and protection of equipment.

Why it is important to consider all expenses in advance

Planning a budget for the first year of owning equipment is not a formality, but a real tool for minimizing risks. Taking into account service, diagnostics, seasonal maintenance and possible retrofitting, you avoid unexpected costs and downtime in advance. At TAD Group, we always emphasize the transparency of the transaction and help clients take into account not only the price , but also the real cost of operation. If you are looking for used special equipment with a clear history and predictable costs – we will be happy to help you make the right choice.