Government tenders are one way to secure stable work and long-term contracts for special equipment. However, not all equipment is allowed to participate in tenders. The reasons for rejection, at first glance, may seem formal, but in reality, they are often critical. In this article, we’ll examine which used special equipment in Ukraine is most often rejected during the selection stages and how to avoid such situations.

Why Are Tenders So Strict About Equipment?

Tender organizers (most often state or municipal institutions) have a clear list of requirements aimed at:

  • ensuring work safety;
  • eliminating downtime and unscheduled repairs;
  • transparency and legal justification of procurements.

Even if a machine is technically sound, it does not guarantee its compliance with tender requirements. The decision often depends on documents, make, year of manufacture, and even prior operating history.

Equipment Most Often Rejected

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1. Machines older than 10 years

Regardless of technical condition, equipment older than a certain age (most often 7–10 years) is automatically excluded. This applies to road, municipal, and construction equipment alike.

2. Lack of VIN and official documents

If the equipment was imported as “incomplete,” through dismantling schemes, or did not pass certification in Ukraine, it is not allowed to participate. An original PSM (self-propelled machine passport), certificate of origin, and technical passport may also be required.

3. Lack of environmental class confirmation

For some tenders, an environmental standard no lower than Euro 5 is required. Many models, especially used special equipment whose price seems attractive, do not meet environmental standards and are rejected by regulations.

4. Homemade or non-original modifications

If the equipment has been manually modified—for example, a homemade manipulator or non-standard attachment—this can be grounds for rejecting the application. All changes must be certified.

5. Equipment without service history

Even if the equipment is working properly, the absence of a history of maintenance and repairs can raise doubts for the commission. This is especially true if special equipment buyback or urgent delivery is declared, but the machine has been idle for a long time.

What Is Needed for Equipment to Pass a Tender?

To increase your chances of participation, you must:

  • provide a complete set of documents (PSM, certification, technical passport, compliance certificate);
  • have a maintenance history (receipts, acts, repair photos);
  • undergo pre-tender diagnostics and document the condition of components;
  • if necessary, carry out modernization (e.g., install a tachograph, fuel control system, cameras, etc.);
  • ensure that the equipment meets all lot criteria (year of manufacture, class, dimensions, etc.).

It is also worth carefully reading the tender conditions: sometimes rejection occurs not because of the equipment itself, but due to errors in submitting the application, shortcomings in the company’s statutory documents, or expired licenses.

What to Choose: New or Used?

If you plan to participate in government tenders, it is not always necessary to buy new equipment. Well-chosen used special equipment can meet all requirements, especially if it is:

  • younger than 5–7 years;
  • of European origin;
  • certified in Ukraine;
  • has a transparent operating history.

At TAD Group, we help select special equipment that meets tender criteria, has a full set of documents, and is ready for operation without delays. Contact us—we’ll choose equipment to match your tasks, regulations, and budget.